'Moves for a better you' is committed to collecting, handling and disclosing personal information lawfully and fairly and to taking reasonable steps to protect and safeguard personal information.
'Moves for a better you' is bound by the Privacy Act 1988 (Cth) (Privacy Act) and the ten National Privacy Principles set out in that Act.
Sets out how 'Moves for a better you' collects, stores, uses and discloses personal information
Relates to personal information collected by any means and by any technology
Outlines how 'Moves for a better you' makes the personal information it holds available for access to and correction by an individual.
If you have any questions about this policy, please direct them to 'Moves for a better you'.
Collection of personal information
'Moves for a better you' will, where it is reasonable or practicable to do so, collect personal information directly from an individual using a number of different methods, including collection via 'Moves for a better you' website, electronic transmission (e.g. email), post, telephone, in person or portable devices. We may also collect personal information from third parties, including clients, contractors, service providers and other individuals.
'Moves for a better you' will only collect personal information that is necessary to promote its business, to provide its services or to conduct its activities (Primary Purpose of Collection). These activities include:
To provide products and services to clients
To receive products and services from service providers and contractors
To maintain and promote relationships with clients, service providers and contractors
To provide clients and prospective clients with information on our services and products, economic and industry developments, and seminars and events that may be of interest to them
To recruit and maintain relationships with staff
To complete internal administration functions (e.g. invoicing clients).
The type of personal information collected may include names, date of birth, gender, marital status, addresses, contact details, job titles, account details and financial information.
Use of personal information
'Moves for a better you' will use the personal information it collects in connection with the Primary Purpose of Collection.
Additionally, 'Moves for a better you' may use the personal information it collects for a purpose (Secondary Purpose) that is related to the Primary Purpose of Collection and in circumstances where an individual would reasonably expect us to use personal information for a Secondary Purpose.
Where 'Moves for a better you' uses personal information to market our products and services to clients and prospective clients, recipients can contact 'Moves for a better you' at any time if they no longer wish to receive this marketing information. Alternatively, individuals will be given the opportunity to ‘opt out’ from receiving marketing communications from us by clicking on an unsubscribe link at the end of the email.
Access, data quality and correction
'Moves for a better you will provide access to personal information about an individual upon request by that individual (although there are some exceptions to granting access e.g. where providing access would be unlawful under the Privacy Act). If 'Moves for a better you' denies access to an individual’s personal information, it will provide reasons in writing.
The procedure for gaining access is as follows:
An individual will need to make a request for access in writing, addressed to 'Moves for a better you'
An individual must provide sufficient details of the information requested
'Moves for a better you' will need to verify the identity of that individual
'Moves for a better you' may need to charge an administrative fee to cover the cost of access (however, there is no fee for lodging a request for access). 'Moves for a better you' will notify the individual of the proposed fee before proceeding
'Moves for a better you'will respond to a request as soon as reasonably practicable but by no later than 30 days of receipt of the request
'Moves for a better you' may deliver the requested information either by mail or by email.
'Moves for a better you'will take all reasonable measures to aim to ensure that the personal information she holds is accurate, complete and up to date. Please contact 'Moves for a better you' if you believe that the information we have about you is not accurate, complete or up to date.
'Moves for a better you'has in place generally accepted standards of technological security for the purpose of protecting personal information from misuse, loss, corruption or destruction. Only authorised personnel have access to personal information. Such personnel are required by 'Moves for a better you' policies and employment contracts to maintain the confidentiality of this sensitive data.
Where personal information we hold is identified as no longer needed for any purpose for which the information may be used or disclosed under the Privacy Act, we will take reasonable steps to destroy such information e.g. by shredding in the case of paper records and other means in the case of electronic records.
Online privacy matters
'Moves for a better you' takes care to protect the personal information given to us on our websites e.g. our websites have electronic security systems in place.
For statistical purposes, we may collect information through the use of ‘cookies’ on website activity (including the number of users who visit our websites, the date and time of visits, the number of pages viewed, navigation patterns, the country and systems through which users have accessed the website).
Cookies are data that a website transfers to an individual’s hard drive for record-keeping purposes. Cookies can facilitate a user’s ongoing access to and use of a website and may be necessary to access features such as online transactions.
Cookies on their own do not identify an individual but they do provide us with statistics that can be used to analyse and improve our websites.
What to do if you have a question or issue
If you believe that 'Moves for a better you' has not adequately handled your complaint, you may complain to the Office of the Australian Information Commissioner whose contact details are as follows:
Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001
1300 363 992
For further information about privacy and the protection of privacy, visit the Office of the Australian Information Commissioner’s website at www.oaic.gov.au.